User Guide
A simple way to report on and take manual action on deleted content across sites.
Overview
- Deleted Items reporting allows you to:
- See how much deleted content exists across sites
- Identify storage usage from deleted items
- Take manual action to permanently remove content
- Export data for audit and review
Key Concepts
Site-Level Reporting
Results are summarised at site level, providing a fast and scalable way to review deleted content.
Visibility First
Reporting is designed to help you understand impact before taking action.
Running a Report
- Go to Govern > Reports
- Select Sites
- Create your report using available conditions
- Run the report
What You’ll See
- Standard site report fields
- Total deleted content size
- Filtering, sorting, and grouping options
You can also use a deeplink to HighQ to preview the Deleted Items folder before taking action.
Manual Actions
From a report, authorised users can:
- Delete all Deleted Items for a site
- Bulk delete across multiple selected sites
- Export reports for audit or review
How to Delete
- Apply filters (recommended)
- Select one or more sites
- Choose Empty Deleted Items
- Confirm the action
Safety Controls
- Clear warnings before deletion
- Explicit confirmation required
- Actions are irreversible
- Excluded sites are visible but not actionable
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